What is the 5S workplace beautification system?
5S workplace beautification system is a way to organize and create a safe, efficient and effective work environment. The goal of the 5S workplace beautification system is to create a clean, pollution-free environment that allows people to do their work without wasting time while reducing the risk of injury.
The five terms in the 5S workplace grooming system represent the achievement of the following goals, which are derived from five Japanese words:
Which is translated into English and Persian as follows:
- Order in Set
Organize or sort
In the first step, people in the workplace categorize everything in the workspace based on what is and what is not needed. Some use a system called “red tagging” in which any item that is not necessary for a process is tagged in the sorting step. These are set aside and evaluated later. People seldom keep used items close to them, and they throw away high-risk items and items that have caused disorder.
The sorting step is the first step to more efficient use of space by clearing hazardous items and clutter that prevents work from being done.
order and arrangment
Set or Order in Order follows the advice: “A work environment where everything is in place.”
People use items based on usage, and the items they need are often kept close at hand. Storage space is allocated to each item and items that have passed the sorting stage. In some cases, people can use color code tags to identify storage spaces.
The Set in Order phase creates an ergonomic, organized, and unorganized workspace in which employees have what they need and know where each item is stored. This makes the work environment less stressful.
With the crowds gone and the storage space organized, it’s time to clean up. After the initial cleaning, people clean the environment every day (sometimes twice a day). This increases the achievements in the sorting and adjustment process. Cleaning includes maintenance parts, machinery, equipment, tools and work surfaces.
The cleaning or shine stage creates a more pleasant environment for employees who no longer have to experience dust, dirt and clutter. Daily cleaning of the workplace also leads to a higher level of satisfaction and employee satisfaction for the 5S method.
This step involves creating ways to maintain the first three steps. Employees are involved in creating a set of standards that governs the maintenance of the workspace in the future. When this “new habit” becomes a common habit, all old habits disappear. However, you may need to monitor and implement it before it becomes a habit.
The standardization stage makes progress and behavioral changes from the first three stages and turns them into a standard method.
In Sustainability, the goal is to stick to the new rules. Employees adhere to new standards and practice the first three steps every day until they are done automatically and in an accepted manner. This final step, or discipline, is often the most challenging. However, without maintaining the new system, all the costs and efforts that have been put into building it will be meaningless.
The discipline stage of the 5S workplace grooming system often requires good training and communication; But in the end, it leads to the convenience of employees with the 5S method.
The 5S workplace beautification system, while not complex, poses challenges in performing the steps and maintaining this exercise. Implementing a workplace grooming system can not only help reduce stress and make people more efficient, but also improve workplace safety and reduce the time it takes to train new employees.
Which organizations should implement the 5S workplace beautification system ?
Here’s a short answer to this question: All. If the department operates a workplace grooming system, managers and other employees must follow this system. If this system is left out, it can lead to confusion or confusion.
It is possible that some people play a bigger role in the 5S than others, which is great. 5S coordinators may be responsible for implementing and maintaining 5S tagging, tracking tasks, or introducing new department members to the 5S system. Obviously, these people will spend more time thinking about the 5S system than others. Everyone should think about the 5S regularly. 5S may initially occur as an event; But ideally it becomes part of everyone’s daily work. It goes without saying that company leaders must participate in the 5S system.
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